The following table describes the usual process of communication and coordination between CMS, the Student and the Proctor.
Time flows downwards.
| Phase | CMS does... | Student does... | Proctor does... |
|---|---|---|---|
| Preparation | Sends invitation to student with instructions. | Reads information, decides to participate. | |
| Finds a teacher or school administrator willing to be the proctor. | Agrees with student to proctor. | ||
| Registers using the Student Registration form. | Registers through Proctor Registration form. | ||
| Agrees with Proctor on location. | Determines suitable location. | ||
| Adds student to participant list. Verifies the proctor chosen is acceptable. | |||
| Emails the Proctor the Student Booklet to use during the competition. | Receives Booklet. Prints it in preparation. | ||
| Exam Day | Activates the Problem Set download link for the Proctor. | Uses the Download link 15 minutes prior to start of Exam to get PDF of official Problems. Prints PDF. | |
| At the start time, gives the student both the Problem Set and the Student Booklet. May also provide scrap paper, but it won't be marked. | |||
| Student writes the competition, writing solutions in the Booklet. | Proctor monitors the student throughout. | ||
| Student hands in the Booklet to the Proctor. Student can keep the Problem Set. | Proctor receives the Booklet from the student. | ||
| Uses a scanner (preferably) or camera to capture each individual page of Student Booklet. Saves to PDF (preferably). | |||
| Uploads the scans to CMS for marking. Keeps the original until CMS confirms receipt. | |||
| Following day | Receives the scans from the Proctor. Verifies they are complete and legible. | ||
| Emails student and proctor to acknowledge receipt of student's work. | Proctor may (if desired) give the original exam back to the student. | ||
| During March | Marks the exam for all participants. Determines results. | ||
| Emails the student and proctor to advise them of the results. | |||
