CMO/CJMO Operational Process (Remote Proctoring)

The following table describes the usual process of communication and coordination between CMS and a Student who is remotely proctored (Zoom/Crowdmark via CMS staff proctor).

Time flows downwards.

Phase CMS/Proctor does... Student does...
Preparation Sends invitation to student with instructions. Reads information, decides to participate.
UNSUCCESSFULLY looks for a suitable teacher or school administrator willing to be the proctor. Emails CMS about this.
Considers and agrees to proctor remotely. Emails the student.
Registers using the Student Registration form. Indicates Remote Proctoring.
Adds student to participant list.
Sends student email regarding zoom connection, forthcoming Crowdmark invitations, "Practice and Enrollment Check" assessment and expectations.
Adds student to Crowdmark. Issues invitation to the Practice and Enrollment Check. Reads instructions. Creates (if needed) new Crowdmark account and goes through the "Practice and Enrollment Check" exercise.
Exam Day Starts the zoom session for all remote students. Connects to the zoom session with desk clear, just blank paper, pencil(s), and official ID. Camera and mic ON.
Check in each student, validate ID.
Provides oral instructions. Ensures technical problems are resolved.
Releases the Crowdmark competition assessment and tells students to begin. Timer starts. Student accesses the competition via Crowdmark, sees the questions there, and solves the problems on blank pages in front of camera.
Timer ends (or student indicated they finished early). Proctor gives permission for student(s) to start scanning/photographing their work. Pencils down. Student begins scanning all pages of their work and uploading these into Crowdmark.
Student reviews the submission and checks to make sure each scan/upload is in its correct problem. Submits work.
During March Marks the exam for all participants. Determines results.
Emails the student to advise them of the results.