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Subsections

Endowment Grants Committee

Terms of Reference

To administer, in accordance with the policies and guidelines determined by the Board of Directors, the distribution of the CMS Endowment Fund Grants and to solicit and adjudicate proposals for projects that contribute to the broader good of the mathematical community.

General

Normally, there will be a CMS Endowment Grants Competition each year. The portion of the annual income from the Endowment Fund that is available for the competition will be determined by the Finance Committee and will be communicated to the Chair of the Endowment Grant Committee (EGC) no later than October 30. The Finance Committee will also determine the minimum amount for the next year's competition and this will be communicated to the Chair of the EGC at the same time.

If, in a particular competition, funds remain from the total allocated by the Finance Committee, these funds will remain in the Endowment Fund.

Proposals

No member of the Endowment Grants Committee may be associated with a proposal being considered for funding.

Proposals must come from CMS members or, in the case of a joint proposal, at least one of the principal applicants must be a CMS member. In addition, a principal applicant may only be involved in one proposal per competition.

Proposals must address the Society's Goal and Statement of Purpose (see Section 1 - page 1).

The deadline for the submission of proposals at the CMS Executive Office is September 30. Proposals that do not comply with the prescribed guidelines or that are late or incomplete will not be considered.

The decision of the EGC regarding whether to fully fund, partially fund, or not fund a proposal is final and there will be no opportunity for appeal.

No proposal will be funded if it involves individuals who have not reported on a prior award.

Procedures

  1. When a application deals with a subject that falls naturally under the purview of a CMS Standing Committee, the EGC may seek input from that committee.

  2. Projects that the EGC considers the Society may wish to support as an organization should be brought to the attention of the CMS Executive Committee.

  3. The EGC is encouraged to request the cooperation of other CMS standing committees to promote the program and to solicit nominations.

  4. If the EGC cannot deliberate in person, the EGC should endeavour to meet via a conference call.

  5. The letter notifying an applicant of success should state clearly that the EGC intends to monitor the progress of each funded project and the applicant is expected to provide periodic progress reports of the project, including financial details, to the Chair of the EGC.

Duties and Responsibilities

  1. To ensure that a Call for Proposals is made in the CMS Notes, the CMS electronic distribution lists and other means, as appropriate, and that the Call for Proposals includes information on the details, format and deadline for such proposals.

  2. In consultation with the Executive Office, to ensure that the necessary administrative arrangements are in place for the annual Endowment Grants Competition.

  3. To adjudicate proposals in accordance with the procedures established by the EGC.

    The decisions on the funding of the proposals received will usually be made at a meeting of the EGC at the CMS Winter Meeting.

  4. To inform the main applicant of each proposal, no later than January 1, of the funding decision of the EGC and to ensure that the funds are released to the appropriate agency by the required date.

  5. To report to the Board on the funding decisions of the EGC for each Endowment Grants Competition,

  6. To ensure that reports are received from all funded proposals at the end of the funding period.

  7. To ensure that reports are received from each CMS multi-year funded proposal and that, prior to additional funds being released, such reports are acceptable to the EGC.

  8. To ensure that CMS support is acknowledged in any published or other materials arising from a CMS funded proposal.

  9. To ensure that data on each annual Endowment Grants Competition is published on the CMS web site and that information on each successful proposal and corresponding reports are also made available on the CMS web site.

  10. To report to the Board on the CMS Endowment Grants Competition program and to make recommendations on changes to the policies and procedures of the EGC or of the competition.

Membership

In addition to the Chair, the EGC will consist of four other members appointed for three year terms and such that the terms are staggered. It is important that members of the EGC represent geographic, linguistic and gender issues and also that members of the EGC are familiar with the Society's activities in research, publishing and education.

1 Chair + 4 members


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