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Subsections

Publications Committee

Terms of Reference

To oversee, in accordance with the policies determined by the Board of Directors, the publishing activities of the Society and to monitor the quality of all Society publications. To consider other matters of a publications nature which concern mathematics and/or the Society.

General

  1. The only ex-officio voting member of the Publications Committee shall be the President's delegate.

  2. The Editors-in-Chief of the Canadian Journal of Mathematics (CJM), the Canadian Mathematical Bulletin (CMB) and the other editors-in-chief of the Society's periodical and serial publications shall be consultants to the Publications Committee and are expected to attend meetings of the Committee as observers. The Managing Editor, the Technical Editor, and the Web Services Manager are also invited to attend meetings of the Committee as observers.

  3. Editors of periodical or serial publications of the Society may not be members of the Publications Committee.

  4. Editors and/or editorial boards of the Society's publications are accountable to the Board of Directors. Editors and/or editorial boards report and submit recommendations for changes in editorial policy to the Chair of the Publications Committee. The Publications Committee, however, is not accountable for the actions taken by an editor of a Society publication.

  5. Whenever the Publications Committee recommends to the Executive for transmission to the Board, a proposal for a significant change in editorial policy in a Society publication, or for the nomination of an editor, it shall make a timely submission in writing to the Executive Director who will send copies to the editors of the publication concerned inviting their comments for consideration by the Executive and the Board.

Duties and Responsibilities

  1. To review the status of each Society periodical or serial publication and make recommendations as appropriate.

  2. To review proposed changes in editorial policy, publication policy, contracts, etc., in consultation with the editors of the various publications.

  3. To recommend, in consultation with the editors of the various publications, the implementation of new policies or changes in publication policy, including, but not limited to, the format, method of production, subscription prices and the type and form of material to be published in the different publications.

  4. In consultation with the Editors-in-Chief of the CMS Book Series, the CMS Tracts in Mathematics Series, and A Taste of Mathematics (ATOM) Series, to review the status of editorial boards for these series and to make recommendations as appropriate.

  5. To review the draft budget for the Operations Fund (Publications Division) and make recommendations as necessary.

  6. To review the general funding of the Society's publication activities.

  7. To monitor when the terms of office of any of the editors, members of the editorial boards, etc., of CMS periodical or serial publications expire.

    Depending on the publication, the search for an editor-in-chief of each Society publication is to commence no later than 24 or 18 months prior to the date a new editor-in-chief is required. (See Guidelines for Editorial Searches)

    Whenever a vacancy arises with regard to the editors-in-chief of CMS periodical and serial publications, members of the Scientific Editorial Board for the CJM and the CMB, the Managing Editor, and the Technical Editor, the Publications Committee shall recommend to the Executive, for transmission to the Board, nominations for replacements. The Publications Committee shall arrive at its recommendations by its normal decision-making procedures, including calls for nominations, subject to the Guidelines for Editorial Searches described below.

    Whenever a vacancy arises with regard to the associate and assistant editors on the CMS Notes Editorial Board, the CRUX with MAYHEM Editorial Board or the ATOM Series Editorial Board, the Publications Committee is responsible for appointing replacements subject to obtaining nominations from the appropriate editors-in-chief and, possibly, including a call for nominations. The Chair of the Publications Committee will notify the Managing Editor of all such appointments.

  8. To ensure that biographical information accompanies each of its nominations to the Board.

    Nominations of associate editors shall be accompanied by a profile of the Scientific Board for the CJM and CMB which briefly describes the research expertise of the current editors and those being nominated.

    Editors-in-chief and members of editorial boards shall be members of the CMS in good standing. If deemed appropriate, this principle can be waived or a complimentary membership bestowed. Such a recommendation shall accompany the nomination.

  9. To ensure that material is obtained from the editors-in-chief of each of the Society's periodicals for inclusion in the CMS Annual Report. In particular, to ensure that:

    1. the Editors-in-Chief of the CJM and the CMB provide an annual report detailing the status of operations and including such statistics as acceptance rates and the number of papers published in the previous year as well as backlog information,

    2. the Editor-in-Chief of Crux Mathematicorum with Mathematical Mayhem provide an annual report regarding the status of the publication, including the areas and level of the problems submitted, projected production schedule, backlog information, and other relevant details,

    3. the Editors-in-Chief of the CMS Series of Advanced Books in Mathematics, the CMS Conference Proceedings Series and the ATOM Series provide an annual report detailing the books in press, books accepted and other relevant information,

    4. the Managing Editor provides an annual report on the overall status of the Society's publications including the number of subscribers, sales, production information and other relevant details.

    5. the Technical Editor provides an annual report on the status of the Publications Office including; papers in progress, backlog and ``frontlog" information, and other relevant details.

    6. the Technical Editor provides an annual report on the status of the Society's on-line publications and other relevant details.

    Drafts of these reports are to be sent from the editors to the Chair of the Publications Committee and to the Managing Editor no later than December 1, and in final form, by January 31.

  10. To ensure that the G. de B. Robinson Award is administered in accordance with the following terms of reference.

    Terms of Reference - G. de B. Robinson Award

    The G. de B. Robinson Award was inaugurated to recognize the publication of excellent papers in the Canadian Journal of Mathematics and the Canadian Mathematical Bulletin and to encourage the submission of the highest quality papers to these journals. The first award was given for papers that appeared in the Canadian Journal of Mathematics in 1994-1995.

    1. The Selection Jury will consist of the Associate Editors of the CJM and CMB. A member of the Publications Committee shall be appointed as the non-voting Chair of the Jury. The Chair of the Jury shall be appointed by the Publications Committee at the December Meeting of the Committee.

    2. There shall be up to three awards per year with some variation possible at the discretion of the Selection Jury.

    3. In even years, the last two complete volumes of the CJM will be under consideration and, in odd years, the last two complete volumes of the CMB. The Editors-in-Chief for the journal under consideration, shall nominate papers from the respective two volumes. The Chair of the Jury shall invite individual members of the Jury to nominate additional papers. The Chair will then ask the members of the Jury to consider all nominated papers. After due time for deliberation, the Chair shall collect the votes from the Jury.

      Each juror shall have 100 votes to allocate among those papers being nominated. The Chair of the Jury shall tally the votes and make the results known to the Jury and to the Chair of the Publications Committee.

      The jurors shall exercise their own mathematical judgement in distributing their votes. Some of the characteristics which they may consider are; clarity, elegance, conciseness, depth and difficulty, and potential impact. The jurors are not responsible for establishing the correctness or originality of the results.

    4. The decision as to what papers will receive a G. de B. Robinson Award is to be made no later than June 30 in the year following the appearance of the final issue of the two volumes being considered.

    5. To communicate the Selection Jury's decision, together with appropriate biographical and citation material, to the President and to the Executive Director. The President of the CMS writes the official letter to the selected candidate. The Chair will also informally notify the recipient unless it is more desirable that this is done by the President. The recipient is to be advised that the decision is to remain confidential until the Society officially releases the name of the recipient.

  11. To report to the Board on the publications of the Society.

Membership

1 Chair + 4 members
  + President's delegate (ex-officio)

Guidelines for Editorial Searches

General Procedure

The Publications Committee of the Canadian Mathematical Society has the responsibility for recommending to the Board of Directors, through the Executive, the appointment of all editors-in-chief for the Society's publications and of the associate editors for the CJM and the CMB.

Recognizing that the right candidates often need time to rearrange schedules and that editorial responsibilities usually require negotiation for reduced teaching and other forms of local support, notification of the need for a new editor should be given sufficiently far in advance so that an opening can be widely publicized and a recommendation made to the Board of Directors at least six months before an appointment must be made.

All vacancies in Society editorial positions should be advertised with a firm deadline.

The normal procedures for editorial searches are as follows. In the event of a vacancy the same principles will apply but the time-frame may be compressed.

Editors-in-Chief of the Canadian Journal of Mathematics and the Canadian Mathematical Bulletin

The Publications Committee should commence the search for new editors-in-chief at least 24 months before new editors are required to take office. The terms of appointment are normally five years.

  1. A call for editors-in-chief is to appear in at least three issues of the CMS Notes, commencing at least 18 months before new editors are required and so that the vacancy can be common knowledge at two semi-annual meetings of the Society. It is also appropriate that advertisements be sent to most mathematics and applied mathematics departments in the country. The deadline for applications should be November 15.

  2. A suitable application for editorship should consist of a letter of formal application from the nominee to the Chair of the Publications Committee enclosing a curriculum vitae. Such a letter should contain an expression of the views on the publication in question and should indicate if any changes in direction or policy are contemplated. Since editorial responsibilities often necessitate a lessening of responsibilities in an individual's normal work, applicants should indicate that they have the support of their university department and, in particular, of their head of department.

  3. A recommendation should be made to the Board of Directors at least six months in advance of an appointment. The recommendation is also to include a budget for the term of the appointment, provided by the proposed editors-in-chief. Budget estimates are to include secretarial and all other office overhead costs.

The following is a suggested timetable for conducting the search leading to the appointment of the Editors-in-Chief of the Canadian Journal of Mathematics and the Canadian Mathematical Bulletin, assuming that the term of office commences January 1.

What When  
CMS Notes - Call for nominations May, September, October  
  (Deadlines given in CMS Notes)  
Deadline for applications November 15  
Decision by Publications Committee December  
Transmittal to the CMS Executive Committee January  
Executive Committee Consideration April  
Board of Directors Consideration / Approval June  
Editors-in-Chief take office January 1  

Associate Editors of the Canadian Journal of Mathematics and the Canadian Mathematical Bulletin

The Publications Committee should commence the search for new associate editors at least 12 months in advance. The terms of appointment are normally five years.

  1. A formal call for nominations should be made from the Editors-in-Chief of both the CJM and the CMB as well as from the members of the CMS. The deadline for nominations should be April 15. The names of candidates are to be submitted to the Publications Committee together with biographical data and the candidate's agreement to serve.

  2. The Editors-in-Chief of the CJM and the CMB will, in addition to submitting the names of candidates, also be asked to provide a ``statement-of-needs".

  3. At the meeting of the Publications Committee in June, nominations will be considered and the Editors-in-Chief of the CJM and the CMB will be invited to attend the meeting so that their input can be considered.

  4. After considering the various alternatives, the Publications Committee will vote according to its agreed procedures, and will forward its recommendations to the Board of Directors through the Executive Committee by September 15.

  5. The Executive Committee would consider the nominations at its meeting in October and the Board of Directors would consider these nominations at the December meeting. New associate editors would take office January 1.

Editors-in-Chief of the CMS Notes, Crux Mathematicorum with Mathematical Mayhem, the CMS Book Series, the CMS Treatises in Mathematics Series Editorial Board and the ATOM Series

The Publications Committee should commence the search for new editors-in-chief at least 18 months in advance. The terms of appointment are normally five years.

  1. A call for editors-in-chief should be advertised at least three times in the CMS Notes, commencing at least 15 months before new editors-in-chief are required to take office. The deadline for applications should be November 15.

  2. Applications should consist of a letter of formal application indicating support of the enterprize from the local institution(s), an expression of the views on the publication and an indication if any changes in direction or policy are contemplated.

  3. A recommendation should be made to the Board of Directors at least six months in advance of an appointment. The recommendation is to include a budget for the term of the appointment, provided by the proposed editors-in-chief. Budget estimates are to include secretarial and all other office overhead costs.

The following is a suggested timetable for conducting the search leading to the appointment of the Editors-in-Chief of the CMS Notes, Crux Mathematicorum with Mathematical Mayhem, the CMS Book Series, the CMS Treatises in Mathematics Series and the ATOM Series.

What When  
CMS Notes - Call for nominations May, September, October  
  (Deadlines given in CMS Notes)  
Deadline for applications November 15  
Decision by Publications Committee December  
Transmittal to the CMS Executive Committee January  
Executive Committee Consideration April  
Board of Directors Consideration / Approval June  
Editors-in-Chief take office January 1  

Members of the CMS Notes Editorial Board, the Crux Mathematicorum with Mathematical Mayhem Editorial Board and the ATOM Series Editorial Board

The Publications Committee should contact the appropriate editors-in-chief at least 12 months in advance to request nominations for members of the CMS Notes Editorial Board, the CRUX with MAYHEM Editorial Board and the ATOM Series Editorial Board

The Publications Committee is responsible for appointing replacements subject to obtaining nominations from the editors-in-chief and, possibly, including a call for nominations. The terms of appointment for members of the CMS Notes Editorial Board are normally three years and for members of the CRUX with MAYHEM Editorial Board and the ATOM Series Editorial Board they are normally five years and such that the terms are staggered. The Chair of the Publications Committee will notify the CMS Executive Director of all such appointments.

The Mathematical Mayhem Editors are appointed by the Editor-in-Chief on a yearly basis and in consultation with the CRUX with MAYHEM Board. The Editor-in-Chief will notify the CMS Executive Director of these appointments.

The Managing Editor and the Technical Editor

The Publications Committee should review the position of the Managing Editor and the Technical Editor at least 18 months in advance of the end-of-term. The terms of appointment are normally three years.

If a replacement is required;

  1. A call for nominations should be advertised at least three times in the CMS Notes, commencing at least 15 months before the new Technical Editor is required to take office. The deadline for applications should be November 15.

  2. Applications should consist of a letter of formal application indicating support from the local institution.

  3. Following consultations with the Executive Director and with the Electronic Services Committee, a recommendation should be made to the Board of Directors at least six months in advance of an appointment. The recommendation is to include a budget for the term of the appointment, provided by the proposed editor. Budget estimates are to include secretarial and all other office administrative costs.

The following is a suggested timetable for conducting the search leading to the appointment of the Managing Editor and the Technical Editor.

What When  
CMS Notes - Call for nominations May, September, October  
  (Deadlines given in CMS Notes)  
Deadline for applications November 15  
Decision by Publications Committee December  
Transmittal to the CMS Executive Committee January  
Executive Committee Consideration April  
Board of Directors Consideration / Approval June  
Editor takes office January 1  

Other CMS Publications Office Appointments

The Publications Committee should contact the Technical Editor at least 12 months in advance to request nominations for other Publications Office positions. Excluding the Technical Editor, all other positions in the Publications Office are appointed by the Publications Committee, in consultation with the CMS Executive Director. The Chair of the Publications Committee will notify the Executive Director of all such appointments.


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