• Terms of Reference
• Duties and Responsibilities

CMS Math Camps Coordinator

Terms of Reference

The CMS Math Camps Coordinator will be appointed by the Board of Directors for a three-year term. The Math Camps Coordinator will be responsible for the Society's National and Regional Math Camps Program and will ensure that the National and Regional Math Camps are administered in accordance with the policies determined by the Board of Directors. The CMS Math Camps Coordinator reports to the CMS Executive Director. The Math Camps Coordinator is an ex-officio member of both the CMS Education Committee and the CMS Mathematical Competitions Committee.

Duties and Responsibilities

1. To obtain information regarding proposed camps for the following year, including any new camps, (i.e. dates, type of camp - residential camp or day camp, number of students, etc.) and to ensure that this information is submitted to the CMS Executive Director by September 15th.

2. In consultation with the CMS Executive Director, to review the budget proposal for the Society's Math Camps Program.

3. Subject to the Budget approved by the CMS Board of Directors, to inform each organizer of the amount approved for their camp by January 31st. and to ensure each organizer is aware of the deadline and information required for their Math Camp Report (see item 8 below).

4. To ensure that the CMS web site is provided with the information necessary to update the information for the Math Camp web pages (i.e. dates, organizers' names and email, general information, etc.) no later than February 15th.

5. In cooperation with the CMS Assistant to the Executive Director, to ensure Math Camp T-shirts are produced and distributed to each organizer at least one week prior to the date of the camp. The number and sizes of T-shirts provided for the students and assistants will be based upon the information from the organizer.

6. To ensure that each organizer is aware that the information required for processing the amounts approved for each camp (i.e. payee, address, date required, etc.) should be sent to the CMS Executive Director by March 1st.

7. In consultation with each Math Camp organizer and the CMS Executive Director, to ensure that sponsors are acknowledged appropriately to their level of support.

8. To ensure that each Math Camp organizer submits a report to the Math Camps Coordinator in both electronic and hard-copy form as soon as possible after completion of the camp. The deadline for all such reports is October 31st. The report should include details regarding the program, the list of participants (with email addresses if possible), highlights from the camp, comments from participants, photographs, a financial statement (including details on both revenues and expenditures), as well as information on the camp web site if appropriate.

9. To ensure that all math camp reports and related photographs are posted on the CMS web site together with links to particular camp web sites where available.

10. To encourage organizers to exchange information about their Math Camp with other camp organizers and interested individuals.

11. To provide assistance to the CMS Executive Director regarding fund raising initiatives and reports related to the Society's Math Camps Program.

12. To submit an annual written report to the chairs of the CMS Education Committee and the CMS Mathematical Competitions Committees on the Math Camps Program. This report should be submitted by November 30th.