• Terms of Reference
• Duties and Responsibilities
• Membership

Invested Funds Committee

Terms of Reference

The CMS Invested Funds Committee is responsible to the Board for the administration of the CMS Endowed Funds. The Board of Directors may, at its discretion, invest CMS contingency funds in parallel with the CMS Endowed Funds and then the Invested Funds Committee is responsible to the Board for the administration of the CMS contingency funds.

Duties and Responsibilities

1. To select the Investment Management Firm by such processes as the Invested Funds Committee deems prudent, subject to approval by the Board.

2. To ensure that the CMS Endowed Funds and, if applicable, the CMS contingency funds, are invested in accordance with the Principles for the Preservation of Capital determined by the Board and to review the investment performance of these funds, at least semi-annually, and, as necessary and desirable and in accordance with the prescribed objectives, make recommendations to the Board regarding any changes to the bench marks, asset mixes, risk characteristics, management objectives, etc.

   Currently the funds are invested in indexed funds with an asset mix approximately, 30% - Canadian Bond Index Fund, 10% Canadian Real Return Bond Pooled Fund 10% - Canadian Equity Index Fund, and 50% - Global Equity Index Fund

3. To ensure that, in a timely manner, gifts and donations received by the Society and included in the CMS Endowed Funds are placed in allowable and appropriate investments.

4. To ensure that each endowment fund is administered in accordance with its Terms of Reference as approved by the CMS Board of Directors and the original donor, if applicable.

5. To ensure that separate accounts are maintained for each endowment fund, including accounts that will record the capital base for each fund and the annual revenues and expenditures for each fund.

6. In accordance with the Principles for the Preservation of Capital established by the Board, normally a portion of the annual income for one of the Endowed Funds will be added to the capital base for that endowment fund and a portion of the annual income will be transferred to the revenue account of the corresponding endowment fund. If necessary, the Board may approve that all of the annual income for an endowment fund shall be added to the capital base for that fund, but not for more than five years consecutively. The maximum amount allocated to the revenue account of a fund shall not exceed 6% of the capital base of that fund.

   The Invested Funds Committee shall determine that portion of the annual income that will be added to the capital base for each endowment fund and that portion to be provided as revenue account for each endowment fund and to report to the Finance Committee in October on these amounts.

7. To review the annual revenues and expenditures for each endowment fund.

8. To ensure that the Principles for the Preservation of Capital are followed.

9. To review the performance and administration of the Endowed Funds and, if applicable, the CMS contingency funds, and to make recommendations to the Board as appropriate.

10. To review the membership of the Committee and makes recommendations to the Board as appropriate.

11. To report to the Board of Directors on the CMS Endowed Funds and, as necessary, the CMS contingency funds.

Membership

In addition to the Chair of the Invested Funds Committee, who shall not be the CMS President, neither the CMS Treasurer nor the CMS Executive Director, normally three other members shall be appointed for three-year terms and such that the terms are staggered. In addition to its mandated membership, the Invested Funds Committee may appoint up to three consultants, with voting rights, for three-year terms.

The Chair and the three other members shall be members of the CMS whereas the consultants need not be members of the CMS.

The Chair of the Invested Funds Committee is an ex-officio member of the Finance Committee.