• Terms of Reference
• General
• Duties and Responsibilities
• Membership
• Electronic Services Group
  • General
  • Operation

Electronic Services Committee

Terms of Reference

To oversee, in accordance with the policies determined by the Board of Directors, the electronic services of the Society; to monitor the operation and coordination of the existing electronic services including the Executive Office Servers, the Publications Office, and other servers linked to the CMS web site, and to keep abreast of new developments in electronic services which concern mathematics and/or the Society.

General

1. The Electronic Services Committee (ESC) is responsible for the CMS Electronic Services Group (ESG).

   The Director of Electronic Products and Services is appointed by the Board of Directors on a recommendation of the ESC. The ESG operates independently but reports to the Chair of the ESC.

   The Director of Electronic Products and Services ensures that the services provided through the ESG are in accordance with Society's requirements and policies. The Director of Electronic Products and Services submits recommendations for changes in policy and related matters to the Chair of the ESC.

2. The Director of Electronic Products and Services and the Technical Editor shall be consultants to the Committee and are invited to attend meetings of the Committee as observers.

3. Whenever the Electronic Services Committee recommends to the Executive for transmission to the Board a proposal for a significant change in policy on existing electronic services or the development of new electronic services of the Society, it shall make a timely submission in writing to the Executive Director who will send copies to the Director of Electronic Products and Services, the Technical Editor and the chairs of the various committees (or their delegates), inviting comments for consideration by the Executive and the Board.

Duties and Responsibilities

1. To review the operational status of the CMS servers, other servers linked to the CMS web site and to make recommendations as appropriate.

2. To review the activities of the ESG and make recommendations as appropriate.

3. To make recommendations on electronic journals and other research and educational mathematical materials involving various electronic media that can be provided by the society.

4. To review the electronic services provided by the Society.

5. To monitor the financial aspects of the Society's electronic services and to evaluate the financial viability of proposed new services.

6. To make recommendations on electronic services which would yield financial resources for the Society both in the short term and in the long term.

7. To review proposed acquisition or development of new resources in consultation with the managers of the various existing resources.

8. To report to the Board on the status of the Society's electronic services and to make recommendations on the development or implementation of new services.

Membership

The Electronic Services Committee may appoint up to three consultants, with voting rights, in addition to its mandated membership. The consultants are appointed for two-year terms and need not be members of the CMS.

Electronic Services Group

General

The Electronic Services Group (ESG) of the Canadian Mathematical Society (CMS) is responsible for developing, maintaining and administrating the electronic services of the CMS, excluding the CMS journals server.

Operation

1. The ESG operates independently but reports to the Director of Electronic Products and Services. The ESG is comprised of one appointed position (the Web Services Manager) and, within the budget approved by the CMS Board of Directors, additional contracted technical and administrative positions, either full- or part-time. The contracted positions are selected, hired and trained by the Web Services Manager, in consultation with the Director of Electronic Products and Services.

2. The services, servers and sites operated by the ESG make use of the math.ca internet domain. The ESG staff and servers are normally located at the CMS Executive Office.

3. The Web Services Manager, in consultation with Director of Electronic Products and Services, will ensure that the ESG provides support to the CMS Publications Office and for the CMS journals server, where necessary.

4. The Web Services Manager will provide semi-annual reports to the Chair of the Electronic Services Committee and will submit to the Director of Electronic Products and Services an annual budget proposal for the costs associated with the ESG, including short-term and long-term estimates for equipment purchases.

5. The Web Services Manager will make recommendations to the Director of Electronic Products and Services regarding the ESG.